Regulation

PURPOSE/ NAME
The Distance Library and Information Center (D.L.I.C.) of the Hellenic Open University operate in the framework of the Hellenic Open University (H.O.U.).

The main purpose of the D.L.I.C. is to support all H.O.U. distance learning and research programs and to organize and make available all kinds of material (printed, digital, legal access to network services etc.) and services, in such a way as to become a centre of collection and diffusion of information with modern technological means.

D.L.I.C. offers its services both from a distance and in situ. D.L.I.C. users are kept up to date and trained not only from a distance but also by personal contact, through their participation in special programs.

D.L.I.C. is also a collection site of digital and printed material concerning Distance learning.

ADMINISTRATIVE BODIES

In order to support D.L.I.C.’s work, the Senate appoints a Committee for a 3-year term, consisting of the chairman (member of the HOU’s Teaching and Research staff) and one Teaching and Research staff member with his/her substitute from each faculty of the Institution.

The Head of the D.L.I.C. participates in the D.L.I.C. Committee as a rapporteur, without a voting right, and is responsible for keeping the minutes of the Committee’s meetings.


The D.L.I.C. Committee supervises the D.L.I.C. When there are topics to be discussed, its plenary session is convened once in a period of two months. Otherwise the plenary session is convened twice a year, at the beginning and end of each academic year, in order to decide on the overall strategy and approve the annual reports. The committee is also convened in extraordinary session upon request of half of its members +1.
The Committee is deemed to have a quorum when half of its members +1 are present. All decisions shall be made by majority of present members. All Committee members sign the minutes of the meetings, and such minutes have to be announced at the next session.


The D.L.I.C. Committee shall have the following duties and competencies:
 

  • supervision of the D.L.I.C. operation
  • proposal of the overall D.L.I.C. policy, in cooperation with the Head of the D.L.I.C.
  • D.L.I.C. budget allocation, in cooperation with the Head of the D.L.I.C..
  • proposal to the Senate of the annual budget funds related to the D.L.I.C..
  • drawing up, revision and proposal of the D.L.I.C. rules of procedure to the Senate
  • assessment of the D.L.I.C. service quality to the academic community and proposal of improvement means and measures

The Head of the D.L.I.C..:

  • manages and directs all D.L.I.C. departments and units
  • allocates staff to specific departments
  • is responsible for the execution and management of the budget
  • presents to the Senate all proposals related to D.L.I.C. matters
  • informs the Head of the Secretariat
  • draws up the D.L.I.C. annual report
  • sees to it that both D.L.I.C. staff and users are constantly trained and kept up to date
  • elaborates cooperation programs with other Libraries and organizations
  • schedules all D.L.I.C. development and other activities, presents them for approval to the competent bodies and supervises their implementation
  • draws up the annual Library Services activities report and submits it to the Senate.

.ARTICLE 1. USERS

All books and booklets of the Library are available for lending, except for Informative Material (dictionaries, indeces, encyclopaedias etc.) and for books that are deemed by the administration of Library as not rentable because of their rarity and high cost.  Frequently borrowed material is deemed as limited borrow material.

Journals and tied volumes of journals are not lent.
D.L.I.C. provides access to digital content, which is not available for  lending, but only for local use at the premise of the Library.


1.1 Internal users.
1.1.1 All active members of the academic community (members of the Teaching and research staff, members of the Associate Teaching staff, postgraduate associates, postgraduate researchers, PhD candidates, undergraduate students, postgraduate students) and the H.O.U. administrative staff shall have ipso jure the right to use D.L.I.C. and its services. The Library issues a card for all members of the H.O.U. Teaching and Research staff and Associate Teaching staff, postgraduate researchers and PhD candidates. In order to receive the card, the above mentioned persons must fill in an application form, in which they declare acceptance of the terms and conditions included in the Distance Library and Information Center Rules of Procedure. The application is then submitted to the D.L.I.C, with a copy of the applicant’s identity card and one identity card-type photograph. The card is valid for a period of two years. All above mentioned members of the academic community shall have to present their card (user’s card) upon entrance in the Library. Furthermore, undergraduate and postgraduate students shall have to present the pass provided by their respective Registry Department in order to have access to the Library and its services.
1.1.2 In order to be able to use all D.L.I.C. services, new teaching staff members shall have to be fully informed of the provisions of the present Rules of Procedure and the search modes for digital or printed information, as well as of the overall operation of the D.L.I.C..
1.1.3 Before using the library services, students in their first year of studies shall have to attend, either through the internet (on-line tutorial) or with physical presence, the special educational program concerning the use of D.L.I.C. The program will be constantly available through the library’s website, while tutorials for students wishing to attend personally shall be given regularly.
1.1.4 Professors emeriti of the University shall also have the right of use.
1.2 External users (E.U.).
Persons belonging to the general community of education, science and research (members of teaching and Research staff or undergraduate and postgraduate students of another Higher Educational Institution or Higher Technological Education Institution, students of High Schools and Senior Schools, etc.), as well as companies and organizations and generally any other person wishing to use D.L.I.C..’s material or services for their research needs, may use the Library’s services as follows:
1.2.1 The interested person must fill in a special application form. A copy of the applicant’s identity card and an identity card-type photograph must be attached to the application form in order for the library to issue the user’s card, valid for a period of two years, which shall be required for the user’s entrance in Library Services and the use of all available services. Distance external users can complete their subscription to the D.L.I.C.by sending a photocopy of their identity card by fax or e-mail.
1.2.2 Non-compliance with the agreed terms or false statement of private particulars (residence etc.) shall be deemed as a serious breach of rules entailing removal from D.L.I.C. members register.
1.2.3 The Head of the D.L.I.C. has the right to cancel an E.U.’s user’s card in case of serious breach of D.S.L.I. rules.
1.3 Visitors at the library’s premises
Visitors may use the library’s material in the reading-rooms and the special area reserved for the use of audiovisual material, and can also access the library’s on-line services from the existent working stations. In order to do so, they first have to register in the visitors’ book at the entrance of the library. No user’s card is issued in this case, and visitors only have to present their identity card.

ARTICLE 2. USER WITHDRAWAL
The following rules apply to users who graduate, resign or retire from the HOU:
2.1 Students
2.1.1 Students who drop out of their studies are deprived of their right to use D.L.I.C. services, while the students that interrupt their studies temporarily maintain the right of borrowing books like the active students as wells as as the right of access to the digital material of the Library.
2.1.2 H.O.U. graduates may retain their right to borrow books with the same terms and conditions applicable to students for a period of one year while after approval of request to   Head of the Library they can have access to the digital material of the Library. Once this period has expired, they fall under the category of external users.
2.1.3 When a student interrupts his/her studies or graduates, the Registry Department informs the D.L.I.C.’s Lending Department and does not issue any graduate certificates unless the D.L.I.C. confirms that the student does not withhold any books or other material and equipment.
2.1.4 Before taking their oath, students must fulfill all obligations pursuant to the General Regulations for the Preparation of Dissertations. The students of the Hellenic Open University are obligated to deposit their dissertation to the Library of the Hellenic Open University after they successfully present it, exclusively in electronic form in one copy (1 cd-rom) which must contain a single pdf file. The dissertation along with the cover, the Greek summary and the metadata in print must be sent by registered mail or by courier service and not via e-mail, at the address of the Library.


2.2 Members of the H.O.U. Teaching and Research staff
2.2.1 Resigning members of the H.O.U. Teaching and Research staff:
2.2.1.1 make sure before leaving to return all books and other D.L.I.C. material or equipment that they have borrowed, or to replace any damaged or lost material.
2.2.1.2 The Staff Department informs the D.L.I.C. of the forthcoming resignation of a member of the Teaching and Research staff and requests a confirmation that such member does not owe books or other material.
2.2.1.3 Such confirmation is necessary in order for the last salary to be paid and the resignation certificate to be issued.
2.2.2 Members of the H.O.U. Teaching and Research staff who leave due to retirement retain honoris causa all borrowing privileges. In case they do not wish to keep their membership rights, all procedures of the previous paragraph are applicable.
2.3 Members of the H.O.U. Associate Teaching staff
For members of the H.O.U. Associate Teaching staff whose contract expires articles 2.2.1.1-2.2.1.3 are applicable.
2.4 Members of the Administrative staff.
Members of the administrative staff leaving due to retirement have the same rights as the ones reserved for the members of the retiring members of the Teaching and Research staff. However, when leaving due to resignation, transfer to another Higher Educational Institution or expiration of their contract, they are deprived of any borrowing rights that they previously enjoyed as D.L.I.C.members and fall under the category of external users.

ARTICLE 3. LENDING RULES – PROCEDURE.
3.1 D.L.I.C. users with no outstanding debts have the right to borrow D.L.I.C. material. The borrowing term varies according to the user’s category (Teaching and Research staff, Postgraduate students, Undergraduate students, External users).
3.2 The borrowed material is inspected when borrowed and returned. In case any damage is detected, the borrower shall be responsible for repairing the damage or replacing the damaged material.
3.3 Users may place their request for the pre-reservation of a title.
3.4 The loan periods per user category are the following:
3.4.1 Members of Teaching and Research staff and Associate Teaching staff.
They may borrow up to 6 titles for a period of 30 days, with the right for one renewal. Members of the Teaching and Research staff can borrow books for a longer period, provided that they submit a written application to the D.L.I.C. stating the reasons for their request. The Chairman of the D.L.I.C. Committee shall decide whether such divergence from the regulations shall be permitted. At least 5 days before the end of the academic year, the borrowed material is returned to the D.L.I.C.in order to be re-checked in.
3.4.2 Postgraduate associates, postgraduate researchers, PhD candidates, postgraduate students and H.O.U. administrative staff may borrow up to 4 titles for a period of 20 days, with the right for one renewal.
3.4.3 Undergraduate students. Students may borrow up to 4 titles for a period of 20 days, with the right for one renewal.
3.4.4 External users. External users may borrow with the special D.L.I.C. card up to 3 titles (H.O.U. editions, literature collection, readers collection) for a period of 10 days with the right for one renewal.

3.4.5 H.O.U. Graduates

H.O.U. graduates maintain therightofborrowingbookslike the students of H.O.U. foroneyear.After this period expires they fall under the category of external users. They can have accesstothedigitalmaterialofthe Libraryafter the approval of request to the Head ofthe D.L.I.C.

3.4.6 Open University of Cyprus students

Open University of Cyprus students can borrow up to 3 titles for 15 days from all the rentable material, with the right of one renewal (reserved material shall not be renewed) either locally with demonstrating their student ID or distantly by sending along with the borrowing form a photocopy of their student ID. Students of the Open University of Cyprus do not have the right of Reserving.

3.4.7 Other Academic Libraries

D.L.I.C. intheframework of the InterLibrary Loan Service servesthestudentsandtheprofessorsofotherAcademicInstitutions,lendingtheprinteditionsofH.O.U.for a period oftwentydays,withrightofrenewalwhilethe lending of electronic and audiovisual material is strictly prohibited. Attention is called upon the users: in case of delayofreturnofthe borrowed material,theD.L.I.C  will call the users and enforce the correspondingfines.

In case the users do not conform,theLibrariesinvolved,are obligated to call their membersand imposetherespectivesanctions.Also,in case of loss orruinofthe material,theLibrariesinvolved must see to its replacement.


3.4.8 The renewal right may be granted to any user, provided that no other D.L.I.C. member has placed a reservation for the book for which the borrower wishes to renew the loan period.
3.5 H.O.U. material collections kept in other libraries are subject to the rules of procedure of such libraries or to specific rules agreed between the H.O.U. and the host library.
3.6 Closed H.O.U. collections are not available for loan. The same applies for dictionaries, encyclopedias, handbooks, manuals, books of reference, periodicals issues, bound volumes of periodicals and digital/audiovisual material. No collection copy may be used or borrowed unless it has been stamped and registered in the list.
3.7 Books can be borrowed by filling in the Rental Form, which is available at the Library Services website. The rental procedure goes as follows: interested persons must fill in the Rental Form with all relevant information and necessarily their status. The Rental Form includes two frames: in the first one users write the title which they choose to borrow and in the second they give some alternative titles in case the requested material is not available. The form can be sent either by e-mail or by fax.
3.8 The borrower is entirely responsible for the shipment of books, and is charged both for shipping and return expenses. Shipment can be carried out by the appropriate courier service of the Hellenic Post or by private courier companies of the borrower’s choice. Books can be returned either by Post (registered mail only) or by courier services. In case of loss or damage, the borrower must replace the books. In case the borrower does not receive the books package and the latter is returned to the Library Services, all shipping expenses from and to the Library Services shall be entirely borne by the borrower.
3.9 Dissertations can be borrowed by filling in the Dissertations Rental Form, which is available at the Library Services website and at the D.L.I.C. premises. The rental procedure goes as follows: interested persons must fill in the Rental Form with all relevant information and necessarily their status. The maximum number of dissertations that students are allowed to borrow is two titles per application every ten days. The form can be sent by fax or e-mail or filled in at the premises of the Library Services.
3.10 Dissertations can be sent in the following ways:
1. By e-mail sent by the Library Services to the user or
2. In CD-Rom by the competent courier service of the Hellenic Post or any private courier service of the borrower’s choice. In this case, the borrower is entirely responsible for the shipment and bears all shipping expenses.
Since some dissertations cannot be sent by e-mail due to their size, they can only be sent in the second way mentioned above. In case the borrower does not receive the package and the latter is returned to the Library Services, all shipping expenses from and to the Library Services shall be entirely borne by the borrower.

Allundergraduate,postgraduateandPhdstudentsofH.O.U. can have electronicaccessto the contentofthe dissertations of all the postgraduate students and the theses of all Phd students of H.O.U independently of their Study Program.

Postgraduateassociate researcherscanhaveaccessto the dissertations after the approvaloftheir request to theHeadofLibrary.


3.11 H.O.U. students and tutors have access to the full text of the dissertations (controlled access) through the Internet, using the codes provided to them by the Registry Department.
3.12 External users are not entitled to borrow dissertations. They can only study them in situ, at the premises of the Library Services and partially print (20 pages from the sum of the dissertations they study)
3.13 The loan rules and the fines imposed in case of overdue return or loan renewal are determined by the Head of the D.L.I.C.
3.14 All users, except for the students of the Open University of Cyprus have the right to place their reservation for already borrowed books. A strict priority order shall be kept.

ARTICLE 4. OVERDUE RETURNS – FINES
4.1 In case of an overdue return of borrowed material, a pecuniary fine shall be imposed as follows: The fine shall be 0.50 euro per day starting from the 6th day of the delay.

4.2 For the calculation of the fines, Sundays and holidays are also taken into account.
4.3 The D.L.I.C. Committee reserves the right to modify the above mentioned amounts.

ARTICLE 5. SAFETY- DAMAGES– LOSSES- SANCTIONS– FINES
The following rules must be observed in order to ensure the safety of D.L.I.C. material and equipment, to facilitate the library’s proper operation and to offer better services to all users:
5.1 All D.L.I.C. units of the H.O.U. must have:
5.1.1 a fire safety system
5.1.2 an alarm system
5.1.3 electronic anti-theft system
5.1.4 small first-aid kit
5.2 D.L.I.C. serving in all units is informed and trained on the plan and ways of reaction in case of emergency: fire, earthquake, flood, theft etc.
5.3 Users must comply with the staff’s suggestions and respect the D.L.I.C. area and their colleagues, who need an environment that facilitates their study or work.
5.4 Users must be careful when using D.L.I.C. material and equipment.
5.5 Any loss or damage of D.L.I.C. material or equipment shall be replaced or restored by the user that provoked it.
5.6 In case of serious and intended negligence the sanctions mentioned hereinafter shall be imposed. The following are forbidden:
5.6.1 bringing in the D.L.I.C. premises objects that may cause damage to the material or create a suspicion of theft according to the person charged with security duties. Personal belongings and handbags are kept in locked safety boxes.
5.6.2 smoking and use of drinks or food in the D.L.I.C. premises.
5.7 In case of non-compliance with the above regulations or intentional damage or theft of D.L.I.C. material, the D.L.I.C. Library Services Committee shall impose the following sanctions:
5.7.1 deprivation of the right to use the D.L.I.C. library services for a period between one week and two months, and in case of second offence or in cases of serious offenses full deprivation of the right to use the D.L.I.C .library services.
5.7.2 notification of the Registry Department where the student is registered. Upon approval of the President of the H.O.U., the Registry Department may take the following actions:
1) deprivation of the student’s right to participate in the examinations,
2) deprivation of the student’s right to select new Modules and
3) deprivation of the student’s right to receive his/her graduation certificate until the material has been returned or replaced.
5.7.3 filing of a request to the competent university authorities for the institution of criminal proceedings.
5.8 Users prosecuted as mentioned above may lodge an appeal against the imposed sanctions before the Library Services Committee. The decision of the Committee is ratified by the Senate.

ARTICLE 6. AQUISITIONS
6.1 All Teaching and research staff members of HOU have the right and the obligation to indicate to the Department of Acquisitions any new material that the D.L.I.C. needs.
6.2 The Acquisitions Department receives all orders, classifies them and forwards them to the Head of the Department per two-month’s time. Then the Head, after obtaining the conform opinion of the chairman of the Library Committee, decides about the approval of each order.
6.3 The Head proposes annually constant orders of material (subscriptions of journals etc) and decides along with the Library Committee.
6.4 Each faculty of HOU, if wanted, can indicate proper tutors that will have the responsibility of order proposals.

ARTICLE 7. PHOTOCOPIES
The users can be sent part of printed material either in photocopies or in digital format. The size of this material is determined according to the international practice. The material can be sent, after the users send an electronic application and sign a relative authorization form.
7.1 All units of the D.L.I.C. are provided with a sufficient number of photocopier machines for the best service of users and visitors.
7.2 The photocopier machines that can be used by the users and the visitors by inserting a magnetic card.
7.3 The D.L.I.C. does not provide magnetic cards free of charge in any user category. The price of photocopies is single and is fixed according to the decision of the Library Committee. The income from the photocopies and the fines is used for the cover of urgent functional needs.
7.4 Local photocopying of the D.L.I.C. material is done exclusively by the users.
7.5 The international rules on the protection of intellectual property are also strictly applied in the case of photocopying or reproduction of the material of D.L.I.C.

More specifically,thephotocopying must be done according to theconditionsandrestrictions,astheseare determinedbytheexistinglegislationandtheprovisionsofthe Law2121-1993“onintellectualproperty”.

Thepolicyofphotocopyingdocuments fortheserviceofusersis determined bytheLibraryitself depending onthematerialintheframeworkofthe Law2121-1993“on intellectualproperty”. In any case photocopying cannot exceedthe1/3ofthe document,whilethe photocopying of entire documents is strictly prohibited.

7.6 Part of material of the D.L.I.C. cannot be photocopied because of rarity or danger of destruction of the prototype.

ARTICLE 8.  INTERBORROWING
8.1 The Interlibrary Loan Service provides the users of D.L.I.C. articles, monographs, or any other material available through national and international networks of interborrowing.
8.2 The user bears all interborrowing expenses. The price is equal to the price that the D.L.I.C. pays to the dispatching Library. Also it covers the by any chance cost of material shipping to the D.L.I.C. and from the D.L.I.C.to the user.
8.3 The amount of the interborrowing expenses is paid according to the prevailing practices on orders by internet (e.g. opening of an account, use of credit card, mail order etc).
8.4 In cases of borrowing the prototype, the borrower is exclusively responsible for its damage or loss.
8.5 In case the students wish to borrow material from a library other than the library of H.O.U. on the condition that the D.L.I.C. collaborates with the Library from which the student wish to borrow, the following borrowing process must be followed: the student fills in the interborrowing form which is available at the web page of the library and sends it at the library of HOU. Afterwards, the library forwards the form to the library from which the student asks to use his / her right of interborrow. The students then has to call the specific library in order to find whether the material is available or not and therefore go there to pick it up. In case of delay of return, loss, ruin or not compliance to the rules of each library, the Library of HOU in cooperation with the Student Registry Department will enforce penalties such as: deprivation of the right of registering new subject modules and not degree receipt. Moreover, users are obligated to pay fines in case of delay or ruin which vary according to each library regulation.

8.6

D.L.I.C.intheframework of the InterLibrary Loan Service servesthestudentsandtheprofessorsofotherAcademicInstitutions,lendingtheprinteditionsofH.O.U.for a period oftwentydays,withrightofrenewalwhilethe lending of electronic and audiovisual material is strictly prohibited. Attention is called upon the users: in case of delayofreturnofthe borrowed material,theD.L.I.C.  will call the users and enforce the correspondingfines.

In case the users do not conform,theLibrariesinvolved,are obligated to call their membersand imposetherespectivesanctions.Also,in case of loss orruinofthe material,theLibrariesinvolved must see to its replacement.

8.7

The D.L.I.C offers its users the possibility to order articles that are not available in the Library but are available to other libraries, through the Union Journal Catalogue of the National Center of Documentation. All members of the Academic community have access to this service as well as external users. Whoever interested can submit the article order request or give it personally at the Library.

Collecting the articles (photocopies) is done by the user after the library personnel calls or e-mails him / her to do so. The user is asked to collect the articles from the premise of the Library and pay for their price.

The articles can be also sent by courier, e-mail ή fax. In this case the user must pay their price by bank wire after informing the Library Staff.

The time and the cost for getting the articles depend on the choice of the way of the article shipping from the Library – Supplier (shipping by post office, courier, e-mail or fax).

8.8

The D.L.I.C has collaborated with other academic libraries, via the process of interborrowing in order for the students to have access to their digital content. The Digital content interborrow process goes as follows: the students submit the Digital Content Interborrow Form which is available at the web site of the Library. Afterwards, the library forwards the form to the library from which the student asks to use their right of interborrow. The student s then have to call the specific library in order to find whether the material is available or not and therefore go there to pick it up.

In some cases the shipping of the desired material is possible by electronic mail, as long as the shipping of the digital content is strictly the University – Provider’s responsibility. The rules of borrowing and disposing of the material are determined by each Library and each one of them has the right to enforce them.
Also, in case of not compliance to the rules of each library, the Library of HOU in cooperation with the Student Registry Department and by the regulation, will enforce penalties such as: deprivation of the right of registering new subject modules and denial of degree receiving.



ARTICLE 9.  DISTANCE SERVICES
Users are able to:
9.1 Be distance informed by the web page of D.L.I.C. about the operation regulation and its offered services,
9.2 Be trained to the electronic search of bibliography through on line tutorials,
9.3 Have access by the web page of the D.L.I.C.to electronic bibliographic data bases,
9.4 Access the complete list of the print and audiovisual material that HOU publishes, by the web page of the D.L.I.C. using their own access codes,
9.5 Access the lists of digital (electronic journals, etc.) and print material of the Library and also the content or a brief description of the material, in case the work is audiovisual, of other cooperating libraries, by the web page of the D.L.I.C. using their own access codes.
9.6 Address questions by electronic mail, send electronic applications in order to be informed and to borrow, by filling in a proper form which is available at the D.L.I.C. web page.
9.7 Have access to additional educational digital material of HOU that corresponds to specific Modules of its Study Programs (electronic course packs).
Also,
9.8 The D.L.I.C. constitutes a portal of information resources, providing connections to useful scientific web sites in the internet and creating subject portals.
9.9. The D.L.I.C. maintains an information node on distance education.

ARTICLE 10. INFORMATION RESOURCES
10.1 The D.L.I.C. on the one hand provides updated information to every researcher interested, on the other hand assembles in its specially modulated premise the following material:

  • General informative material such as Encyclopedias, Dictionaries, Bibliographic catalogues, Handbooks, etc. \
  • Scientific books
  • Periodical publications of scientific and general interest
  • Informative publications
  • Doctoral theses
  • Dissertations that have been authored in HOU.
  • Books and donations of special and general interest and subjects
  • Audiovisual material, cassettes, optical disks CD ROMs, multimedia, video films, transparencies etc.
  • Electronic data bases with sounds, pictures, digital bibliographies or full texts, either available by on-line connection or in the form of CD ROM.
  • Accounting packages (word-processing, graphics, statistical processing packages, etc)
  • Material of the Open University of England.
  • Electronic Books
  • Electronic Journals
  • Field Studies

10.2 All kind of informative material of the D.L.I.C. should be categorized and listed, by the international standards of library science, in an Open Access Public Catalog (OPAC), in order for the academic community to be informed of its existence by the OPAC of the D.L.I.C.
10.3 All users have right to access the OPAC catalogs, all data bases and electronic packages of the D.L.I.C... Distance external users are excluded.
10.4 Every 2-3 years material that has suffered excessive damage or that is not longer up to date is being withdrawed. In special cases the withdrawal of the material can lead to its final removal from the library. This is done through special processes that include either its donation to another institution, organization or beneficial institution, etc., its disposal to the students or its destruction (e.g. pamphlets, past years’ student notes, etc.)

ARTICLE 11. REGULATION OF THE USE OF THE COMMON COMPUTER EQUIPMENT AND ELECTRONIC SERVICES OF THE D.L.I.C.


The D.L.I.C. attends to the easy and direct access of its users to any kind of bibliographic material, aiming to the cover of their educational, research and academic needs. Having achieved this goal, the D.L.I.C. has created its digital library, which provides users access to electronic bibliographic material of international reputation and validity. For this goal and for the convenience of users using this material, the Library has provided the public with several work stations. Consequently, in order to guarantee the correct and decent use of this equipment and of the electronic services as well, the Library has formulated the following rules, which should be followed by every user. It is obvious that, anyone who makes use of equipment for the reasons above, automatically accepts the rules themselves.
11.1. The use of all the common equipment is allowed to each internal user, member of community of Hellenic Open University (students, scientific and research staff, visitors - associates, postgraduate students, doctor candidates, administrative staff, etc.) and to each external user.
11.2. The duration of the use of the equipment is determined by the staff of the D.L.I.C...
11.3. The use of the equipment concerns only the cover of educational, research and academic needs of the users and it should be aligned with the goals of Hellenic Open University. Any use for other purposes (such as e.g. recreational, etc.) is strictly prohibited.
11.4. The installation, use or even creation of other programs by the users, except from the ones installed for use by the public, by the D.L.I.C., is prohibited.
11.5. The use of equipment aiming not to legitimate actions that involve direct or indirect damage to any other part is prohibited: e.g. trying to access network equipment without permission, obstruction of network services, access to electronic material that offends the public shame, sending dangerous electronic mails, etc.
11.6. Every third person electronic service provided by the D.L.I.C. is governed by terms and conditions which should be followed by the users. So, every user should take them into consideration and accept them before using this service (e.g. electronic journals, on-line data bases, etc). The users should also take the intellectual rights law into consideration (Law 2121/93).
11.7. The abuse or not legitimate use of all electronic services provided by the D.L.I.C.is prohibited (such as e.g. the constant saving of the complete content of the copies of electronic journals, the by all means disposal of this electronic material to other, not authorized, users within or out of the country, etc.). The users will have to attend to the guarantee of the reputation of the D.L.I.C., which constitutes the responsible allocator of these electronic services within the ground of the Hellenic Open University.
11.8. The en bloc use of equipment or the forming of a crowd around the machines is not allowed. .
11.9. Each user should attend to the integrity of the equipment. In case of damage detection, they are compelled to inform the responsible staff of the D.L.I.C.
11.10. The responsible staff of the D.L.I.C. has the right to intervene and temporarily raise the right of use, whenever they consider, that any of the rules above is being violated or is not being followed by the users. In case of relapse however the right of use of the electronic equipment of the D.L.I.C. is removed for a (1) month.
The above regulation of use mentions activities that are being considered as abusive and are strictly prohibited. However, the examples that are mentioned are not exclusive and are displayed only to guide users. For any clarification or further information on the rights of the use of the equipment and the electronic services, the users should consult the responsible staff of the D.L.I.C.

ARTICLE 12. ACCEPTANCE / EVALUATION OF DONATIONS
12.1 In order for a donation to be accepted and to be included in the collection of the D.L.I.C., the following must apply:
12.1.1 The material must be accordant to the objectives of the development of the collection of the Library.
12.1.2 The acceptance of the material will have not to involve high cost of storage and maintenance unless this cost is compensated by the high profit of acquisition.
12.2 The evaluation of the donations is performed by a working party of librarians with special knowledge and experience on the subject content of donations. In some special cases of donations, to the evaluation also participate Teaching and research staff members, working on a relative cognitive object. For the acceptance of the donations or not, many parameters are being taken into account such as, the overall policy of the growth of the collection, the by any chance necessity of creation of multiple copies within the collection, the condition of the material and the terms of the donor.

ARTICLE 13. WORK HOURS
13.1 The D.L.I.C. provides its distance services, 24 hours per day.
13.2 The D.L.I.C provides its local services, 12 hours per day in the framework of the complete development of the library. Moreover the D.L.I.C. provides its services on Weekends as well.
13.3 The schedule according to which the above services shall be provided is determined during the beginning of each year by the Senate, after a proposal of the Head of Secretariat and the Head of the D.L.I.C.

13.4     TheD.L.I.C. isnotopenduringofficialholidays. Every change in the working hours is stated in print at the premise of the Library and at its website.

ARTICLE 14. GENERAL PROVISIONS
All borrowing periods that are mentioned in the articles 3.4 can change by the Senate after a proposal of the Head of the D.L.I.C. during the beginning of the operation of the D.L.I.C.

The supply of material is performed accordingly to the current provisions.